Supplier Payment

Bank Payment to Supplier

v      Path: Big Penguin-----> Supplier----->Make Payments

v     By Selecting the Mode of Payment you will be taken to the next page.

Ø    Please Select the Supplier from the List

Ø    If you have an approved invoice for payment(Approvals done through Trade invoice Bulk approval),

     It will show up on the list and you can double click the amount to allocate it (also able to select multiple invoices) and then enter the same amount in the Amount box

Ø    You can also a add Reference for this transaction

Ø    Also on the left side below you can chose the type of bank payment(Bank transfer, Cheques, BACS, Direct debit)

Ø    Press Save.

Please note : If you are not paying for a particular invoice but still entering  this payment, system will take this transactions as an advance payment and save it in system.

Cash Payment to Supplier

v      Please click on Big Penguin-----> Supplier----->Make Payments

v     By Selecting the Mode of Payment you will be taken to the next page

Ø      Please Select the supplier from the list

Ø      All approved invoices for this supplier will be listed here.

Ø      You can also a add Reference for this transaction

Ø      You can double click on the invoices you would like to make payment for, by doing this you are allocating your payment for the invoices selected. The allocated field on the screen will show the total invoices allocated. Now you can enter the same total value on the Amount box and click Save on the right bottom corner.

Please note : If you have not selected an invoice to allocate your payment and if you enter any values in the Amount box and click Save, System will take this as an advance payment.

Card Payment to Supplier

v     Please click on Big Penguin-----> Supplier----->Make Payments

v     By Selecting the Mode of Payment you will be taken to the next page

v     The Field where the asterisk are shown are mandatory to be filled out, once filled click on OK

Ø      Now from this screen choose the Supplier from field marked A/c code.

Ø      Now you will be able to see the list of invoices for this supplier and you can double click on the amount to allocate the amount.

Ø      You can also a add Reference for this transaction

Ø      Once allocated you can now enter the same amount in the amount field and Click on Save.

Please note: If you do not select an invoice, the payment will be taken as an advance payment and you can allocate it later on.